Outsourced Bookkeeping in the Philippines
Hire a dedicated offshore bookkeeper to keep your QuickBooks records current. Delegate transaction coding, reconciliations, document follow-up and reporting preparation within your chart of accounts and approval process.
Dedicated staff, your systems and an agreed scope. Tell us the work and coverage you need.
Offshore Quickbooks Bookkeeping for Your Business
- QuickBooks transaction coding
- Bank and card reconciliations
- Records and reports for your accountant
Your accountant retains technical review and tax advice. You control file permissions and payment approvals.
Your tools and access permissions are agreed first. We define tasks, coverage, training and reporting with your team. Meet the eleVAte leadership team.
Discuss Your Offshore Quickbooks Bookkeeping Needs
Tell us about your business, the tasks you want to delegate and your coverage needs. Our team will discuss the staffing and next steps with you.
What This Role Handles
Transaction categorization and reconciliation, accounts payable and receivable tracking, monthly financial reporting, and coordination with your accountant or CPA at filing time.
Why eleVAte in the Philippines
This role fits directly into our accounting firm and back office support work, where the goal is always to work inside your existing chart of accounts rather than rebuild it.
Where To Go Next
Accounting Firms
Bookkeeping, payroll, and tax season overflow support.
Back Office Team
Data entry, processing and admin handled by a dedicated team.
A Bookkeeping Virtual Assistant Inside Your QuickBooks File
A bookkeeping virtual assistant handles the recurring entries and follow-up that keep your books current between accountant reviews. The work happens in your QuickBooks Online file, using your chart of accounts, your classes and your rules for what needs approval.
The difference from a general admin assistant is focus: the role is trained on bookkeeping routines and reports to whoever reviews your books, whether that is you, your controller or your outside accountant.
- Bank feed review: Categorizes transactions using your bank rules and chart of accounts, and lists anything unclear for review instead of guessing.
- Bills and receipts: Enters vendor bills, matches receipts to card charges and requests missing receipts from your team.
- Invoices and reminders: Creates invoices from your approved data and sends payment reminders on the schedule you set.
- Vendor records: Keeps vendor details current and collects tax forms from vendors who need them at year end.
- Reports for review: Prepares aging reports, a reconciliation summary and a list of open questions for your accountant.
Monthly Bookkeeping Task Calendar
This calendar is an illustration for a small service business on QuickBooks Online. Your calendar is built around your payroll dates, your billing cycle and when your accountant wants the month closed.
| Week | Main tasks | Who reviews |
|---|---|---|
| Week 1 | Reconcile bank and credit card accounts for the prior month, clear uncategorized items, send open questions to the owner | Owner or accountant |
| Week 2 | Review accounts receivable aging, send payment reminders, update customer notes | Owner |
| Week 3 | Enter and check vendor bills, prepare the upcoming payment list for approval | Owner approves payments |
| Week 4 | Match receipts to card charges, review recurring transactions, prepare month-end report pack | Accountant |
| Quarterly | Sales tax report support, review of fixed asset and loan entries with the accountant | Accountant |
| Year end | Vendor tax form collection, document pack for the tax preparer | Accountant or CPA |
Tax filing, technical accounting decisions and payments stay with your accountant and your approvers. For the difference between the two jobs, see bookkeeping vs accounting.
Access and Approval Rules for Your Bookkeeper
Bookkeeping access is set by you, inside your own tools. These are the controls most owners put in place on day one.
- QuickBooks user role: A named user with the access level the role needs, which you can change or remove at any time.
- Bank access: View-only or bank feed access, with payment release kept with the owner or an approved signer.
- Approval trail: Payment lists, write-offs and journal entries go to an approver before anything is posted or paid.
- Review cadence: A set point each month where your accountant or controller reviews the work and signs off the close.
If you run a firm rather than a single business, see our accounting firms page. For a fully managed service, see outsourced bookkeeping services.
More Questions About a Bookkeeping Virtual Assistant
Is a bookkeeping virtual assistant the same as an accountant?
Can the bookkeeper work in Xero instead of QuickBooks?
Can the assistant pay our bills?
Can the bookkeeper help with catch-up work on old months?
Ready to Hand This Off?
A 20 to 30 minute discovery call is enough to scope the role, the team, and the timeline.
Inquire Now